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Bike Rental Terms & Conditions

We will do everything to make sure your rental experience is a success and that you will have a great time.  In order to ensure that you know exactly what our (and your) responsibilities are, please read the following terms and conditions.

Rhodos Bicycle Rental rents bicycles (Rental Bikes) to its clients on the following terms:

The renter agrees to pay for the rental of the bike and any additional fee that is applicable for any mistreatment of the bicycle.

Travel Insurance: It is the responsibility of Clients to hold their own travel insurance policy to cover personnel medical care in case of accident, loss due to cancellation, and any third party liability that may arise from the use of the Rental Bikes by Clients. Clients can elect to select the “full coverage” option to insure Clients from loss in case of damage, theft or other liability incurred in the use of the Rental Bikes.

Status of Rental Bicycle: Rhodos Bicycle Rental confirms that an experienced bike mechanic, prior to renting, reviews each Rental Bike. Each Rental Bike is prepared for rental and supplied to Clients in properly operating status, and is ready to ride.

Repairs and Maintenance

In case of a breakdown, please don’t abandon the bicycle. You should contact us immediately to arrange for the exchange of a bicycle of equivalent or superior quality. All repairs needed as a result of the use of the equipment including all parts, shall be paid by the renter.

– Do not leave the bike unattended. Locks deter theft but they do not prevent all theft from happening.

– Lock the front wheel, frame and steel support under seats.

– Make sure to return the key with the lock when you’re done with the bicycle.

Obligations of Clients: It is the Clients responsibility to:

  1. operate the Rental Bike in a manner appropriate to prevailing road and weather conditions;
  2. wear suitable protective clothing/headwear.
  3. know the relevant rules of the road and practice safe cycling; and
  4. know how to operate a multi speed bike.

Theft of and Damage to Rental Bikes: In case a part of the bicycle is broken because of mistreatment, lost or stolen, an  additional fee will be charged. Rhodos Bicycle Rental rental offers insurance against theft. This insurance is optional but highly recommended, especially for more expensive bicycles. The insurance does not liberate a customer from further charges in case of broken, lost or stolen components.

Except as otherwise specifically provided for in this clause, the Client agrees to be solely responsible for the safe care, custody and operation of the Rental Bike and will indemnity and hold harmless (“Indemnity”) Rhodos Bicycle Rental for:

Any damage to and the costs associated with repairing the Rental Bike  fair wear and tear excepted (including but not limited to all labour, replacement parts, repainting and any other work necessary to restore the Rental Bike to as new condition) during the Rental Period, whether or not caused by the Client, to the maximum of the market value of the Rental Bike as reasonably determined by Rhodos Bicycle Rental;

In the event of theft, the Rental Bike being un-repairable, or  the anticipated costs associated with repair exceeding the market value (as reasonably determined by Rhodos Bicycle Rental), the market value of the Rental Bike as reasonably determined by Rhodos Bicycle Rental

The Indemnity will not apply where:

  • The Rental Bike has been stored in accordance with instructions provided to Clients by Rhodos Bicycle Rental, whether that be at overnight accommodation or otherwise), and
  • The Client has elected to choose and pay the full coverage option and in that event Rhodos Bicycle Rental agrees to release the client from any responsibility for any liability for damage to or theft of the Rental Bike and Rhodos Bicycle Rental assumes all liability for any loss and damage to the Rental  Bike.

Waiver: Clients acknowledge and agree that Rhodos Bicycle Rental maintains no control over the operation of the Rental Bikes by Clients. Rhodos Bicycle Rental assumes no responsibility for and cannot be held liable for any personal injury, property damage, third party liability or other loss, accident, delay, inconvenience, or irregularity which may be occasioned either by reason of;

  • any wrongful, negligent or accidental acts or omissions on the part of the Client or the Client’s agents;
  • any defect in or failure of any vehicle, equipment or instrumentality owned, operated or otherwise used by the Client
  • any wrongful or negligent acts or omissions on the part of any other party not under the control, direct or otherwise, of Rhodos Bicycle Rental.

Clients hereby release Rhodos Bicycle Rental and its agents and employees from and against any and all liability arising during the rental period. Clients acknowledges that they are aware of the risks involved with cycling including but not limited to physical exertion, forces of nature, accidents, travel via any mode of transport, adequacy of medical facilities, or negligence (other than wilful or fraudulent) on the part of employees, agents or others of Rhodos Bicycle Rental.

Clients agree to be responsible for their own welfare, and accept any and all risk associated with the activities they undertake. Clients agree that the terms herein are binding on them, their family members, heirs, successors, assigns, dependents and/or minors accompanying them, and their legal representatives.

Clients acknowledge and agree that Rhodos Bicycle Rental and its agents have the right to refuse participation by any person judged incapable of activities, and for not executing this document or other required documentation. Any dispute arising out of these matters whatsoever, shall be resolved in binding arbitration/adjudication under the laws of the country of Greece. Any part of this document found to be void or unenforceable shall not negate the enforcement of the remainder.

Cancellation terms: The rental may be cancelled up to 14 days prior to the rental period with 10% administrative fee, 90% refundable. Within 14 days of the start of the rental, the full balance is non refundable if cancelled. Cancellations outside of 60 days are 100% refundable if prepaid.

Equipment Supplied: each rental bike is rented with a flat tire kit (1 spare tube, patch kit, tire levers, frame pump), at least 1 water bottle cage and a saddle bag. Clients may furnish their own pedals which we will be happy to fit to the rental bike. We have a (limited) range of clipless road and MTB pedals available but please be advised that we do not have cycling shoes available. Clients may supply items such as saddles, computers, water bottles and tools kits for fitting to the Rental Bikes.  Rhodos Bicycle Rental is not responsible for the any loss of or damage to client supplied equipment howsoever occasioned.

Helmets: Helmets are not included but may be supplied upon request.


Confirmation of Acceptance

By renting a bike from Rhodos Bicycle Rental, you are acknowledging that you have read our terms and conditions and that you agree to be bound by them.


I acknowledge that I have carefully read this “waiver and release” and fully understand that it is a release of liability. I expressly agree to release and discharge Rhodos Bicycle Rental and all of its affiliates, managers, members, agents, attorneys, staff, volunteers, heirs, representatives, predecessors, successors and assigns, from any and all claims or causes of action and I agree to voluntarily give up or waive any right that I otherwise have to bring a legal action against Rhodos Bicycle Rental for personal injury or property damage.
To the extent that statute or case law does not prohibit releases for negligence, this release is also for negligence on the part of Rhodos Bicycle Rental, its agents, and employees.
In the event that I should require medical care or treatment, I agree to be financially responsible for any costs incurred as a result of such treatment. I am aware and understand that I should carry my own health insurance.

In the event that any damage to equipment or facilities occurs as a result of my or my family’s willful actions, neglect or recklessness, I acknowledge and agree to be held liable for any and all costs associated with any actions of neglect or recklessness.
This Agreement was entered into at arm’s-length, without duress or coercion, and is to be interpreted as an agreement between two parties of equal bargaining strength. Both the Participant – this is the person that hires the bicycle and/or participates in a organized tour – and Rhodos Bicycle Rental agree that this Agreement is clear and unambiguous as to its terms, and that no other evidence will be used or admitted to alter or explain the terms of this Agreement, but that it will be interpreted based on the language in accordance with the purposes for which it is entered into.

In the event that any provision contained within this Release of Liability shall be deemed to be severable or invalid, or if any term, condition, phrase or portion of this agreement shall be determined to be unlawful or otherwise unenforceable, the remainder of this agreement shall remain in full force and effect, so long as the clause severed does not affect the intent of the parties. If a court should find that any provision of this agreement to be invalid or unenforceable, but that by limiting said provision it would become valid and enforceable, then said provision shall be deemed to be written, construed and enforced as so limited.

I affirm that I am of the age of 18 years or older, and that I am freely participating or renting. I certify that I have read this agreement, that fully understand its content and that this release cannot be modified orally. I am aware that this is a release of liability and a contract and that I agree on it of the participants’ own free will.